Privacy Policy

Introduction

We invite you to read this Policy, which explains how your personal data are processed by FTG Ltd and who the data controller (person responsible for holding this personal data) is and their contact details.

It also tells you how you can access and update your personal data and make certain choices about how your personal data is used including a right to object to some of the processing (including business to business marketing) we carry out or where we rely on your consent and a right to withdraw this consent.

This Policy covers our data collection activities, including personal data we collect through our website and that websites use of Cookies. This document covers all possible aspects of the data we hold on the people we employ and customers and suppliers we do business with and therefore certain sections may not be applicable to you depending on how you provide your personal data to us or interact with FTG Ltd.

If we change the way we handle your personal data, we will update this Policy and notify you or seek your consent as and when appropriate, usually by placing an updated Policy on our website.

If we make significant changes that materially alter our privacy practices, we may also notify you by other means, such as sending an email prior to the changes taking effect. We reserve the right to make changes to our practices and this Policy at any time. We invite you to check our website from time to time for any updates or changes to this Policy.

1. What Personal Data Do We Collect?

We collect the following personal data:


Information provided by you when you apply to join us or are employed as a member of staff or
sub-contractor (this is retained for the recommended time should you be unsuccessful in your application or when you leave the company). Information provided by our customers when we begin
our contract with each other and information provided by our suppliers for the same purpose. The below list will not apply equally to each contractual relationship we have and more details can be found in our GDPR register a copy of which can be obtained by contacting jayne@ftg-ltd.co.uk.
• Contact information (such as your name, phone number (home and mobile), home address and email address and NOK);
• Age, date of birth, gender, nationality, preferred language, interests and lifestyle;
• Payment information (including bank account details). We reserve the right to request additional evidence or proof of payment information where, in our reasonable opinion, this is necessary.
• Correspondence and communication between us and you.
• CCTV images when anywhere on site at Hawthorns. Please see GDPR register for further details and the notices on the gate & in the barn.In addition, we sometimes run promotions for legitimate business interest, but you will always have the opportunity to opt out of this method of contact.We do not knowingly collect information about minors.For information about what personal data is collected from the website please refer to section 3.You must not provide information about anyone else unless you have their permission to do so.2. For information about what personal data is collected from the website please refer to section 3.

2. Why Do We Need Your Personal Data?

We process your personal data for the reasons set out below:

• To fulfil a contract or take steps linked to a contract: This includes but is not restricted to:
• setting up and managing your online account on our Website;
• Invoicing following a successful order and all encumbent correspondence
• send service-related communications and to respond to your enquiries
• To ensure you are lawfully entitled to live and work in the UK
• To ensure that you hold the appropriate qualifications required for your employment with FTG Ltd
• To ensure prompt payment of salaries and the deductions required by UK law.
• If you contact us via the website as a potential customer or employee.
• Where this is necessary for the purposes which are in our, or third parties legitimate interests. These interests are:
• to allow you to participate in the interactive features of the website; • to ask your opinion or to take part in marketing projects;
• to monitor your account to prevent, investigate and/or report fraud, terrorism, misrepresentation, security incidents or crime in accordance with applicable law;
• to investigate any complaints received from you or from others about our website or services that we provide
• to use personal data in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such personal data in connection with legal process or litigation) or to enforce or apply the terms of our Contracts of employment or any other agreements; or to protect the rights, property, or safety of FTG Ltd, our staff, customers, suppliers or others;
• for our internal corporate reporting purposes.
• Where you give us consent:
• where you ask us to tell you about our services, promotions and events by telephone, post, SMS, e-mail or online or via our applications on our website
• on other occasions where we ask for your consent, for the purpose for which we explain at the time.
• For purposes which are required by law
• In response to requests by government or law enforcement authorities conducting an investigation.

Disclosure of your personal data. FTG Ltd never sells your personal data to third parties.

FTG Ltd shares your personal data on an as lawfully required basis: (where permitted in accordance with applicable privacy laws) with:
• HSBC; other UK banks for the purpose of third parties, where we have your permission to do so and there is a lawful basis for that third party requiring this information. Your personal data will become subject to the privacy policies of those third parties when your personal data is shared with them; Please see FTG Ltd GDPR register for more specific details.
• prospective or eventual buyers of our business (if we or substantially all of our assets are acquired by or merged with a third party including through bankruptcy);
any law enforcement agency, court, regulatory, government authority or other third party where in our reasonable opinion this is necessary to comply with a legal or regulatory obligations or otherwise to enforce or apply our Contract of Employment or any other agreements; or to protect the rights, property, or safety of FTG Ltd, our staff, customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction; or
• our third party service providers who provide a service to our contracted staff on our behalf based on our instructions. We do not authorise these parties to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements

Data Retention
Your personal data will be retained for a certain period of time based on the following criteria: (i) as long as necessary to fulfil the purposes outlined in this Policy; (ii) any applicable legal requirements;
or (iii) any request for deletion from you in applicable situations. Personal data used to provide you with personalised communications and services will be kept for a duration permitted by applicable laws. For more information, please refer to FTG Ltd GDPR register a copy of which can be obtained by contacting jayne@ftg-ltd.co.uk

3. Cookies and Related Services

What are cookies?
We use and allow third party service providers to use cookies, web beacons and other similar technologies on our website, social media pages and communications. We do this to understand your use of our services, improve your user experience and enable personalized features and content; optimize our advertising and marketing and to enable third party advertising companies to assist us in serving ads specific to your interests across the Internet.Cookies are small text files that websites send to your computer, mobile device or other Internet connected device to uniquely identify your browser or to store information or settings in your browser. Our cookies and what they do:

The cookies that we use can be categorised as follows:

• Strictly necessary cookies
These cookies are essential for your use of the website and its features, such as to
navigate to different pages of the website and accessing secure areas of the website.
We have to use these cookies to make the website work as it should, whether or not you agree to such cookies being used.

• Analytical / Performance cookies
These cookies collect information about how you use our website and services, in order to enhance your performance and develop them according to the preferences of our customers and visitors. For example, cookies and web beacons may be used to:
– test different designs and to ensure that we maintain a consistent look and feel across our websites;- track and provide trend analysis on how you interact with our websites and communications;
– track errors and measure the effectiveness of our promotional campaigns.
The data collected will generally be aggregated to provide trends and usage patterns
for business analysis, site/platform improvement and performance metrics. Our cookies or the resulting analysis may be also shared with our business partners. The type of information we collect includes how many visitors visit our websites, how many customers log in, when they visited, for how long and which areas of our websites and
services but is generally not used to identify you individually. We use Google Analytics, run by Google Inc for this purpose. To opt out of being tracked by Google Analytics, visit https://tools.google.com/dlpage/gaoptout.

• Social media cookies
These cookies are used when you share information using a social media sharing button or “like” button on the website or engage with us on or through social networking websites such as Facebook, which may link your use of our Platforms to targeting/advertising activities. We do not control how these social networks use cookies.Interactions with these features are governed by the privacy policy of the company providing it.
We use the following third party advertising cookies on our Platforms:

Web server logs and web beacons

Our website is hosted by Nimbus Hosting (please refer to their own privacy policy on their website) In turn they use Heart Internet to actually host our domain. Please refer to their privacy policy on their webpage.
In conjunction with obtaining information through cookies, our web servers may log details such as your operating system type, browser type, domain, and other system settings, as well as the language your system uses and the country and time zone in which your device is located. The web server logs also may record information such as the address of the web page that linked you to our site and the IP address of the device you use to connect to the Internet. This information helps us to troubleshoot errors, improve performance and maintain the security of our Platforms. To control which web servers collect this information, we may place tags on our web pages called “web beacons.” These are computer instructions that link web pages to particular web servers and their cookies. We may also use cookies and similar technologies (such as web beacons) to allow us to tell if an email we have sent you has been opened and acted upon and whether our mailing tools are working correctly or, to measure performance and to provide content and ads that are more relevant to you.

Security
The security of your personal information and our Clients’ information is important to us. When you enter sensitive information, such as login credentials and credit card information, we encrypt the transmission of that information using secure socket layer technology (SSL).

We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee its absolute security.

If you have any questions about security on our website, you can contact jayne@ftg-ltd.co.uk

Can I opt out of cookies and similar technologies?

If you do not want to allow cookies at all, or only want to allow the use of certain cookies, please refer to your browser settings. You can also use your browser settings to withdraw your consent to our use of cookies at any time and delete cookies that have already been set. To find out more about cookies, visit: http://www.allaboutcookies.org/manage-cookies/. By rejecting or disabling cookies,
certain website content or functionality may not be available to you. Details of how to opt out of Google Analytics and cookies relating to targeted advertising are set out in the previous sections.

Because web beacons are the same as any other content request included in the recipe for a web page, you cannot opt out or refuse them. However, you may be able to disable web beacons in email messages by not downloading images contained in messages you receive (this feature varies depending on the email software used on your personal computer). However, doing this may not
always disable a web beacon or other similar technologies in the email message due to specific email software capabilities. For more information about this, please refer to the information provided by your email software or service provider. Web beacons may also be rendered ineffective in some circumstances by opting out of cookies or amending your cookie settings in your browser.

4. Keeping Your Personal Data Secure

We are committed to protecting the personal data we collect and keeping your personal data secure is very important to us. We take steps to ensure that your personal data is protected against unauthorised or unlawful processing and against accidental loss, damage or destruction or disclosure and we limit access to your personal data to persons who reasonably need access to it, to provide services to you.
Our website may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or how those third parties may use your personal data. Please check these policies before you submit any personal data to these websites.

FTG Ltd uses measures that you would expect for a company our size to protect your data both online and offline.

In the event of a data breach we will notify the individuals affected within 48 hours of our becoming aware of said breach. FTG Ltd will also inform the Information Commissioners Office (ICO) immediately should the breach require reporting.

5. Your Rights

We strive to provide you with choices regarding the personal data that you provide to us. The following mechanisms give you control over your personal data:
Marketing (offline and online) : If you wish not to be notified about our services or promotions, you can indicate your desire to opt in or out in the appropriate section of any communication we send you.

6. Your Preferences

In accordance with applicable law, you may be entitled to ask us for a copy of your personal data, to correct it, erase or restrict its processing, or to ask us to transfer some of this personal data to other organisations. You may also have rights to object to some processing and, where we have asked for your consent to process your personal data, to withdraw this consent. Where we process your personal data because we have a legitimate interest in doing so (as explained above), you also have a right to object to this. These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement or contractual obligation to process your personal data. In some instances, this may mean that we are able to retain your personal data even
if you withdraw your consent. In such a case, we will apply appropriate measures and safeguards to protect your personal data.

If you wish to exercise any of these rights, please contact us at jayne@ftg-ltd.co.uk

7. Data Controllers and Contact

If you have any questions about this Policy or privacy matters generally or to make a complaint about our compliance with applicable privacy laws, please contact us using the Contact us page of our website and our office staff will refer you to the appropriate person.

You can also use this Contact us if you wish to exercise your preferences and rights as detailed above.

We will acknowledge and investigate any complaint you make (including a complaint that we have breached your rights under applicable privacy laws). We hope that we can satisfy queries but if you have unresolved concerns you may also have the right to contact the relevant data protection authority. We aim to respond to any queries as soon as possible or by no longer than 30 days following the receipt of the query or complaint.

DATA CONTROLLERS RESPONSIBLE FOR ALL ACTIVITIES (BOTH ONLINE AND OFFLINE)
FTG Ltd, Jayne Goldsmith, Hawthorns Barn, Bread and Cheese Lane, Cheshunt, Herts EN7 6PE or email jayne@ftg-ltd.co.uk